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Governance Plan Document
Governance Plan Document, a formal document that serves as an official guideline for processes, rules and regulations, do’s and don’ts in your SharePoint environment.
Governance Committee
Governance Committee, a group of users that meets regularly to set, modify or discuss Governance policies, SharePoint issues, user feedback, SharePoint improvements and updates to the Governance Plan document.
User Communication
> User Communication, determining which parts of the effective user communication should be, and but it is all useless if you do not communicate with your users on the regular basis about the rules of SharePoint and the very decisions you make in your committee meetings. The media communication can be email’s newsletter, tips and tricks booklet, formal training or workshop session, and any other informal communication meetings.
As organizations are increasingly adopting SharePoint as their portal and collaboration solution, the need to manage their SharePoint environment is becoming increasingly apparent. In order to prevent SharePoint sites from proliferating and the content within becoming more difficult to find and organize, a SharePoint governance plan must be defined. If there is no governance, organizations can be left with unmanaged and unusable SharePoint content that costs money to store and creates risk with regard to regulatory compliance. Governance of anything consists mainly of decision rights and accountability. Governance is not a “checklist” of activities but it is rather than an ongoing strategy for staying on top of your SharePoint environment, assessing performance and the never-ending list of end user requests within regulatory and compliance boundaries, and balanced with some of change managements.
The primary goals of this governance plan are to:
How should SharePoint Governance be implemented?
Organize information according to an existing taxonomy, or create a custom taxonomy that includes all content required to support business solution. After information is organized, design an information architecture to manage enterprise content. Then, determine the most appropriate IT services to support the information architecture.
A comprehensive training plan should show how to use SharePoint according to the standards and practices that implementing and explain why those standards and practices are important.
Successful SharePoint Governance Plan is an iterative process. The governance committee should meet regularly to consider incorporating new requirements in the governance plan, reevaluate and adjust governance principles, or resolve conflicts among business divisions for IT resources.
“…A governance plan is a framework for the everyday usage of your SharePoint site which consist of living thing, memorialized in a document and managed according to a set of guidelines that makes sense for your organization…”
